Club Systems and BRS by GolfNow, have put together the following joint statement relating to the Services that we offer Clubs to demonstrate and contextualise the sharing of personal data ahead of the implementation of the General Data Protection Regulation (GDPR).
Both Club Systems and BRS by GolfNow want to be totally transparent about what data is shared, why it is shared and how Clubs should make their Golfer’s aware of this.
A reference to ‘we’ or ‘us’ means both Club Systems and BRS by GolfNow collectively, unless the context requires otherwise.
WHAT WE DO?
There are a number of Services that Club Systems offer that integrate with BRS by GolfNow and vice versa.
By way of example, some clubs choose to use ClubV1 with BRS by GolfNow single sign on integration. This integration allows BRS by GolfNow users to be automatically logged in when they log into a Club Systems product such as PSI or a Club Systems website/hub (and vice versa).
In order to supply this Service, Club Systems must match a ClubV1 record with a BRS by GolfNow record. To do this, clubs synchronise specific details about individuals held in ClubV1 with BRS by GolfNow. Once the synchronisation is enabled, all subsequent amendments or additions to the ClubV1 data is reflected instantly in the BRS by GolfNow system to prevent double entry in two different systems.
WHO IS IN CONTROL?
You as the Golf Club are in complete control as to which individuals are synchronised and shared between our respective systems. If you want to stop either of us from sharing personal data, then you can do this immediately by telling us to stop.
However, in such circumstances you may not be able to receive some or all of the Services that you have requested from Club Systems and/or BRS by GolfNow.
WHAT DATA IS SHARED?
Depending on what Services you require and what functionality is needed depends on what data is shared. Generally, the following information (in whole or part) about an individual Golfer is shared between Club Systems and BRS by GolfNow:
- Home, Work and Mob Tel,
- Email Address,
- CDH Lifetime ID
- Card Number
- Member Number
- Player Number
WHAT WE DON’T DO WITH THE DATA?
We don’t do anything with your Golfer’s data without your instructions or in accordance with the law.
We will never share any more data than what is required to be shared in order for Club Systems and/or BRS by GolfNow to provide its respective Services, nor will we ever share the data with any other third party, unless required to do so by law.
HOW SHOULD CLUBS MANAGE THIS INFORMATION WITH THEIR GOLFERS?
Hopefully this statement provides you with enough information about the integration of services Club Systems and BRS by GolfNow offer and importantly how your Golfer’s data is processed.
As a club who utilises services from both of us, you should inform your Golfer’s about how and why their data is processed with us.
QUESTIONS – PLEASE CONTACT US
If you have any questions please do not hesitate to contact either Club Systems or BRS by GolfNow on:
Club Systems International: CSICare@clubsystems.com
BRS Golf by GolfNow: Legal@GolfNow.co.uk